Crisis Situation:
A developmentally disabled child the age of 16 years old has been kicked out of their parent's home for behaviors. They have nowhere to go and no other family that can take them in. You need to find safe, appropriate housing for them.
Review the Eisenhower Method square from your Learning Resources and consider how you might use it to prioritize your tasks and commitments in the crisis situation.
- Use the Eisenhower Method square after you have prioritized all the task and commitments.
- Provide an explanation for why you prioritized the tasks the way you have.
References:
Aradhya, U. (2018, Nov.). 10 Tips to effective time managementLinks to an external site.. Human Capital, 22(6), 62–63.
Chaneski, W.S. (2017, Oct.1). Time management: How effective are you? Perhaps former President Eisenhower’s method for prioritizing activities can help you, too.Links to an external site. Modern Machine Shop, 90(5), 36–38.
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,
36 MMS October 2017 mmsonline.com
COMPETING IDEAS Columnist
As there are only 24 hours in any day, we must
find ways to use them wisely. Some of us devote
a large portion of these hours to work-related
activities, yet struggle at times to accomplish
what we had hoped. Others seem to invest fewer
hours at their jobs, but somehow get more done.
Those in this second group have the advantage
of having learned how to effectively manage their
time, ultimately allowing them to work smarter,
not harder.
In simple terms, time management is the abil-
ity to use one’s time ef fectively to complete
various tasks. Of course, the ef fective use of
t ime may mean dif ferent things to di f ferent
people, but there are some tested, basic time-
management techniques that can guide us, and
one of these is credited to Dwight Eisenhower,
a very successful military commander and the
34th president of the United States. Eisenhower
was so effective at time management that he
found (or perhaps “created”) time to play golf
during the planning of the D-Day invasion, which
the average person likely would have found to
be a highly stressful and all-consuming activity.
E isenhower used an “urgent / impor tant
principle” to guide him in effectively managing
his time. This principle helps a person prioritize
what he or she should do by determining which
activities are important and which are just dis-
tractions. Eisenhower recognized that great time
management means being effective as well as
ef f icient, and as such, it is essential that one
spends his or her time on things that are impor-
tant and not just urgent.
The difference between important activities
and urgent activities is:
• Important activities have an outcome that
leads to a person achieving his or her own goals.
• Urgent activities demand immediate atten-
tion and are usually associated with achieving
someone else’s goals. They are often the ones
on which we concentrate, and they demand
attention because the consequences of not
dealing with them are immediate.
Eisenhower prioritized activities using the
following matrix (with 1 being the highest prior-
ity and 4 the lowest):
Urgent Not
Urgent
Important 1 2
Not
Important 3 4
Once activities are prioritized, Eisenhower
believed they need to be addressed as follows:
1. Important and Urgent. It is dif f icult to
argue that such activities should not receive the
most attention, yet there are two distinct types
of urgent and important activities: ones that you
Time Management – How Effective are You? Perhaps former President Eisenhower’s method for prioritizing activities can
help you, too.
WAYNE S. CHANESKI
EXECUTIVE DIRECTOR
CENTER FOR MANUFACTURING SYSTEMS
NEW JERSEY INSTITUTE OF TECHNOLOGY
38 MMS October 2017 mmsonline.com
COMPETING IDEAS Columnist
could not have foreseen and others that you’ve
left until the last minute. You can reduce last-
minute activities by planning ahead and avoiding
procrastination; however, you cannot always
predict or avoid some issues and crises.
The best approach to time management of
important and urgent activities is to leave some
time in your schedule to handle the unexpected
and unplanned.
2. Important, but Not Urgent. These are
the activities that help you achieve your goals
and complete important work. For effective time
management, make sure you plan sufficient time
to do these things properly, so that they do not
fall into the urgent category.
3. Not Important, but Urgent. Urgent-but-
not-important activities prevent you from achiev-
ing your goals. A common source of these
activities is other people.
You should make an effort to reschedule or
delegate such activities whenever possible.
Sometimes, it’s appropriate to say no to people
politely, or to encourage them to handle these
activities themselves, making it clear that you
can provide assistance if they get stuck.
4. Not Important and Not Urgent. These
activities are distractions that prevent other, more
important, activities from getting done. To help
manage your time, you may be able to ignore or
cancel many of them. If others want you to work
on these activities, again, you can attempt to
politely decline and explain your reasons. If you
make your reasons clear to people, they may
avoid approaching you with these types of activ-
ities in the future.
Try this exercise: Think about 10 or so activ-
ities that you have on your plate, and place them
in the urgent/important matrix. How many of
these are in the two important quadrants and
how many are not? Perhaps finding alternate
ways of handling the unimportant activities will
allow you to become a more effective manager
of your time.
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